BCSF Club Congress 2019

28 Sep 2019 (All Day)

Event Details

8:00 am Breakfast and registration

9:00 am Welcome and Introductions

9:30 am Vantage Point - Workshop "Working Boards"

10:15 am  Coffee Break

10:30  Vantage Point - Workshop "Volunteer Recruitment and Engagement"

11:30 am Government Presentation Caribou Recovery Program

12:00 Lunch

1:00 Recreation Sites & Trails BC Presentation

1:30 Worksafe BC Presentation

2:00 Round Table Discussions ( Clubs only)

2:30 Coffee Break

2:45 Round Table Discussions ( Clubs only)

5:00pm Happy Hour

6:00 pm Dinner

Club Congress is our Annual Season Kick-Off!

Where snowmobiliers' from across the province gather to learn and share with other BCSF Clubs about everything from Trail Agreements, Insurance, fundraising, club bookkeeping, lobbying gov't, and round-table discussions on the hot topics that affect our clubs. 

Check back here for the full Agenda, menu, directions, etc.

Tentative Topics will include:

Roles and Responsibilities of Working Boards

Facilitator: The Vantage Point. www.vantagepoint.ca 

The BCSF has arranged a custom workshop focussed at snowmobile clubs and our challenges.  They are going to provide focussed information on volunteer Boards and how they should operate.  It will be largely focussed on working Boards that do not have staff to complete the work.  

The Vantage Point is a nationally recognized facilitator of dynamic workshops and its mission it is to transform not-for-profit organizations by convening, connecting, and equipping leaders to lift organizational capacity. Every client leaves their programs with resources to excel in their role and grow the impact of their club.  

Ministry of Forests, Lands, Natural Resources and Rural Development - Caribou Herd Plans

Tentative Speaker: Darcy Peel - Director of Caribou Recovery Program

Darcy will be presenting on current caribou recovery plans, proposed herd planning processes with timelines, and ways for snowmobile clubs to engage.  It will be a short presentation followed by question and answer period.  

Recreation Sites & Trails BC - Partnership Agreements and Trail Fees

Speaker : Tennessee Trent, Manager of Trails

Tennessee will be presenting on Partnership Agreements.  Specifically what the process is to be able to register a trail, build a new trail/shelter, or collect a trail fee.  He will also be talking about timelines and reporting requirements for clubs that have existing trails.

WorkSafe BC - Lone worker and Avalanche Safety Plans

Speaker: Carole Savage - Prevention Officer

Carole will be delivering a quick presentation on what snowmobile clubs need to know about working alone and Avalanche Safety Plans.  She will also be available for individual questions from your club during and after the presentation.   

Roundtable discussion topics always come from the floor but some topics that maybe discussed:

BCSF Economic Impact Study - How do we distribute

Club contract grooming vs owning equipment

Funding needs and opportunities

BCSF Goals for the coming season

Financial Reporting Tool

Wildlife & Caribou



The Easter Seals Camp is located in Lake Country (Winfield) BC. The rooms and camping spots are provided free of charge to people attending the Club Congress! This is made possible thanks to the Easter Seals who provide us the use of the entire camp for the weekend for free. We hope this will also encourage you to bring multiple people from your club to Congress because you don't have to pay for hotel rooms!

The accommodations at the camp are not deluxe but each room has two single beds in it. You will not have to share your room with anyone unless you choose to. Bathrooms are shared amongst the block of rooms and include hot showers. You will have to bring your own bedding and towels for the weekend.

Camping is dry camping with no power or water hookups.

To book a room at camp please click here

If staying in camp is not your style there is a Super 8 in Lake Country just down the hill from camp.  

Super 8 by Wyndham Lake Country/Winfield Area

9564 Highway 97 North

Lake Country, British Columbia

V4V 1T7




Eggs Benedict

Bacon/Sausage/Scrambled Eggs

House made Hash browns

Fruit Display



Pulled Pork Kaisers


Roast Potato

Caesar Salad



BBQ Ribs

Roast Chicken

Garlic Confit Rosemary Baby Roast Potato

Assorted Seasonal Vegetables

Watermelon Feta Mint Salad

Assorted Greens/Dressing

Assorted Cakes and Squares

Ticket Name Sale Ends Price Quantity
Congress Meals- All day Saturday (Breakfast, lunch and dinner)
25 Sep 2019
Sale Ended
Breakfast and Lunch
25 Sep 2019
Sale Ended
25 Sep 2019
Sale Ended
25 Sep 2019
Sale Ended
25 Sep 2019
Sale Ended

28 Sep 2019 (All Day)

Google Calendar

  • 1790 Davidson Rd, Lake Country, BC V4V 1J9, Canada

A big thank you to our Partner Capri Insurance for contributing $500 towards the dinner costs!